Associate Dean Residency and Academics – NCNM

Job Title: Associate Dean of Residency and Academics
Salary Range: $73,968 to $78,968 Annually
Hours: Full-time exempt
Department: School of Naturopathic Medicine
Closing Date: Open Until Filled
Position Description
Provides assistance to the Dean of Naturopathic Medicine in the development, delivery and assessment of the academic education for the naturopathic program and oversees the NCNM residency department.

Essential Duties and Responsibilities
ND Program General Administrative Duties:
• Support the Dean of the School of Naturopathic Medicine in day to day operations of the naturopathic program, including course schedules and program delivery.
• Collaborate with the dean for hiring, supervision and evaluation of full and part-time classroom faculty.
• Assist the Dean in chairing faculty meetings.
• Support the Dean in designing, refining, deploying, and evaluating the program through competency based evaluations.
• Responsible for observation and summary recommendations of academic courses
• Liaise between the dean and all academic operations and act as a representative of the dean when the dean is off campus.
• In collaboration with the Dean, responsible for academic policy development for issues related to naturopathic academic education.
• Assist the Dean and the director of curriculum in curriculum development and revision/design of faculty education opportunities as needed.
• Work with Dean and the Registrar to schedule residents to clinic shifts on a quarterly basis and for holiday and specialty clinic shifts.
• In coordination with the Dean and Marketing department, develop, refine, and implement marketing and outreach plans to steadily increase patient volume.
• Implement open house events and specialty clinics, as planned with the Marketing Department.
• Assist with ND and residency presentations for admissions events
• Work with the Marketing Department and the program deans to ensure promotional/marketing materials and resources are utilized in the clinic and during approved outreach events and activities.
• Work with the Dean of Naturopathic Medicine and the Director of Institutional Research and Compliance to:
• Ensure that the School of Naturopathic Medicine is in compliance with the standards of the Northwest Commission on Colleges and Universities and the Council on Naturopathic Medical Education;
• Ensure the timely and thorough completion of all self-studies, annual reports, special reports and other documents required by the various accrediting bodies;
• Ensure that the School of Naturopathic Medicine complies with the standards of all North American licensing jurisdictions; and
• Ensure that the Naturopathic Medical Residency Program complies with the approval standards for the Post-graduate Medical Education of the CNME.

Institutional Role Responsibilities:
• Support the activities of the Department of Admissions in recruiting students to the School of Naturopathic Medicine and other programs of the College. Participate in admissions interviews of potential transfer and second degree students. Develop and present ND lectures for admissions events as needed
• Assist the Dean with ongoing review and, as needed, modification to prerequisite standards and technical standards for the ND program.
• Support the mission, vision, and values of the College in all respects.

Administrative Residency Duties:
• Oversee the residency scheduling quarterly, holiday shifts, coverage for vacation and sick.
• Find and schedule all clinic subs, for both residents and attending doctors, (for both sick and vacation time). This duty requires being on call for faculty/resident sick coverage on all days the clinic is open. Oversee and develop the NCNM On-Call phone schedule and be available to residents after hours to assist in answering clinic on-call patient questions.
• Supervise residents to ensure that they are working according to their contract.
• Develop, schedule and conduct weekly Resident Education Meetings
• Conduct quarterly interviews with both NCNM and distant site residents and distant site supervisors.
• Meet with students regarding residency questions and address issues, concerns and progress as needed.
• Maintain job descriptions and contracts for all residents.
• Conduct annual and end of year residency review with residents at NCNM clinics as well as distant site supervisors and residents.
• Oversee maintenance, review, and edits of the Resident Program Manual as needed.
• Chair the PMEC committee including reviewing and updating program policies as well as annual resident selection and site selection
• Develop and maintain new residency sites through phone calls, outreach, and networking and assist potential residency sites and new sites with all required paperwork and development of appropriate program structure.
• Co-coordinate and participate in the annual “Naturopathic Residency Matching Process”.



New Resident Procedures and Processes:
• Screen all applications and chair application screening and interview committee to review all applications.
• Create and mail out letters to residency applicants for NCNM and all distant sites regarding screening, interviews, and acceptance/denial of residency positions.
• Ensure residency new hire paperwork is completed for file, adhering to CPNME guidelines and NCNM residency standards.
• Plan and conduct new Resident five (5) day orientation at the beginning of the residency year
• Work with the Marketing Department to develop and maintain marketing material and application packets for prospective sites.

CPNME Duties:
• Maintain files for all distant sites and update annually as needed.
• Complete annual and self-study reports for CPNME, updating program structure for all distant sites.
• Maintain the CPNME database.
• Conduct initial site visit to all newly developed residency sites before the residents begin their position.
• Visit existing residency sites every five (5) years or as needed to update their files, program structure and curriculum, unless there have been significant changes in program curriculum; then site visit would be done sooner.
• Attend CPNME meetings as assigned by the Dean of the School of Naturopathic Medicine.

Grand Rounds Duties:
• Assign second or third year resident coordinators to facilitate GR. Oversee Resident scheduling of speakers.
• Oversee creation and submission of quarterly syllabus.
• Ensure submission of quarterly grades to registrar.
• Ensure Grand Rounds Moodle page is maintained.

Remediation/Skills Tutorial course:
• Oversee 2/3rd year residents conducting all remediation for failed GPA exams and ND clinic shifts.
• Inform the Dean of the School of Naturopathic Medicine, Associate Dean of Academic Progress, and Registrar regarding remediation.
• Review student evaluations and submit grades to the Registrar’s office

Administrative Responsibilities:
• Hire, train, manage, and terminate work-study positions.
• Required to participate in College activities during evening and weekend hours and must be available to travel out of town to attend various approved events and meetings as needed.
• In addition, with the approval of the dean, the assistant dean may devote time at NCNM and its clinics to clinical practice and to faculty service in activities such as teaching, clinical supervision, and scholarship. When scheduled activities (e.g. lectures, clinic shifts) are included, provisions must be in place to allow the assistant dean to be available for administrative duties on short notice.

Other duties and responsibilities as assigned by the dean.

Medical doctorate degree required; doctoral degree in naturopathic medicine preferred; educational degree a plus; and three years of an administrative role in a higher education setting and/or clinical practice; and one year of supervisory experience; equivalent combination of education and experience.

Graduate degree in educational administration, curriculum design, teaching arts or a related discipline is preferred.

To apply, submit résumé and cover letter via one of the following methods –

E-mail: (job title must be in e-mail subject line)

U.S. Mail:
Human Resources/ Associate Dean
National College of Natural Medicine
049 SW Porter Street
Portland, OR 97201

For more information call Kathy Stanford at 503-552-2009

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