Scientific Review and IRB Submissions
Starting with the Scientific Review Committee (SRC):
As a matter of procedure, all human subject research must receive approval from the Helfgott Scientific Review Committee (SRC) prior to being sent to the IRB. Please submit your complete IRB proposal to the SRC for review. The study protocol and all necessary forms and addenda should be considered final and complete upon their submission to the SRC. Use of the Document Checklist for Scientific Review is strongly encouraged to assist investigators with their document submission preparations.
After completing its review, the SRC will provide investigators with a written summary evaluation as well as detailed comments and edits on submitted documents. The committee may request a meeting to discuss substantive questions about the proposal. Depending upon the committee’s findings, one of the following recommendations may be made:
Please consider that most student proposals involving human subject research require major revisions before receiving SRC approval. Student researchers should therefore budget for a period of 2-3 months between the initial SRC submission and submission to the IRB.
During review, SRC members will work with you to make any appropriate revisions and edits. Instructions and deadlines for resubmissions will be provided by the primary reviewer, after initial review. Please contact your primary reviewer with any questions about the review timeline or SRC requirements. Once the submission passes SRC review, it is the responsibility of the investigator(s) or student(s) to send the complete submission, in electronic form, to Kendal Kubitz (email@example.com), by the due dates listed below (the first Monday of the month, excluding holidays).
Please Note: ALL research, including company-funded and investigator-initiated projects must be reviewed by the SRC prior to IRB submission.
Scientific Review Committee submission due dates–first Monday of the month:
Ending with the Institutional Review Board (IRB):
SRC-approved documents are due to the IRB on the first Tuesday of each month. Full IRB Meetings are generally convened on the third Tuesday of the month. Once approved by the SRC, complete IRB submissions must be sent with the IRB Study Submission Checklist, in electronic form, to Kendal Kubitz (firstname.lastname@example.org) by the first Tuesday of the month (excluding holidays). If at all possible, please do not submit paper forms.
Institutional Review Board submission due dates--first Tuesday of the month:
Process Flow for IRB Submission: Student Researchers
Editing IRB Approved Protocols via Protocol Revision/Amendment Forms (PRAFs):
PRAFs are used when modifications to approved studies are required by the research team. All PRAFs must be sent electronically to the IRB Liaison, Kendal Kubitz (email@example.com). The IRB does not accept PRAFs directly from investigators. Typically, a PRAF does not need to go through the full IRB review process. Assuming that the PRAF is accurate and complete, the IRB Liaison will gather all PRAFs and forward them on to the IRB every two weeks for immediate consideration. However, if the modification is complex or may substantially affect human subjects, the IRB Chair may not be able to expedite the PRAF and it will need to go to the next scheduled IRB meeting.
PRAF submission dates are every other Thursday as follows:
Please Note: In order for a PRAF to undergo a full IRB review in a given month, it must be submitted by the IRB Liaison to the IRB by the first Tuesday of that month. If you have a concern that your modification may require full review, please be in contact with the IRB Liaison, Kendal Kubitz (firstname.lastname@example.org), to assure that your PRAF gets to the IRB in time for the next scheduled IRB meeting or you may need to wait for the following month's full review.
Continuing a Study:
All investigators are required to submit a Continuing Review Form annually to the IRB. This document should be submitted to the IRB Liaison, Kendal Kubitz (email@example.com), one month prior to the study’s renewal date. Investigators are responsible for submitting this form on time; the NCNM IRB does not provide annual reminders. If documentation is submitted on or after the renewal date then all study related activities will be suspended until Continuing Review is approved by the IRB.
Ending a Study:
Once all study related activities are complete (including data analysis and publication), investigators are required to close the study by submitting a Final Review Form to the IRB via the IRB Liaison.